The service desk serves as the primary interface between the support and customers. Its function is to record and respond to customer requests, via the support portal or your support email address, for assistance with queries or problems and the resolution of these queries/problems with respect to all services. Customer Support commences when the Service has been handed over to the Customer (Service Commencement Date) and continues to be effective until the Agreement and / or the Service(s) are cancelled. Our customer service center operates 09:00 to17:00 Monday to Friday (excluding public holidays)
These SLA's cover all customers with an active maintenance plan beyond our standard hosting packages.
| IT Support Level / Function | Support methodology | Target Response Time |
|---|---|---|
|
Tier 0 Self-help and user-retrieved information |
Users retrieve support information from online web hosting knowledgebase, including FAQs, detailed product and technical information within web hosting software, blog posts, manuals, and search functions. Users also use apps to access service catalogs where they can request and receive services without involving the IT staff. Email and web forms are used to send questions and requests to upper support tiers or company personnel. |
Systems online inline with our 99.9% uptime guarantee |
|
Tier 1 Basic help desk resolution and service desk delivery Minor Problem (Minimal Impact) |
Support for basic customer issues such as solving usage problems and fulfilling service desk requests that need IT involvement. If no solution is available, tier 1 personnel escalate incidents to a higher tier. |
Lower-level technical personnel, trained to solve known problems and to fulfill service requests by following scripts. 8 Working hours to respond to call 16 Working hours to troubleshoot |
|
Tier 2 In-depth technical support Limited or isolated area of functional disability |
Experienced and knowledgeable technicians assess issues and provide solutions for problems that cannot be handled by tier 1. If no solution is available, tier 2 support escalates the incident to tier 3. |
Support personnel with deep knowledge of the product or service, but not necessarily the engineers or programmers who designed and created the product. 4 Working Hours to respond to call 8 Working hours to troubleshoot |
|
Tier 3 Expert product and service support More than 50% of system functionality disabled |
Access to the highest technical resources available for problem resolution or new feature creation. Tier 3 technicians attempt to duplicate problems and define root causes, using product designs, code, or specifications. Once a cause is identified, the company decides whether to create a new fix, depending on the cause of the problem. New fixes are documented for use by Tier 1 and Tier 2 personnel. |
Tier 3 specialists are generally the most highly skilled product specialists, and may include the creators, chief architects, or engineers who created the product or service. 1 Working Hour to respond to call 2 Working Hours to troubleshoot |
|
Tier 4 Outside support for problems not supported by the organization |
Contracted support for items provided by but not directly serviced by the organization, including data center connectivity, vendor software support, machine maintenance, depot support, and other outsourced services. Problems or requests are forwarded to tier 4 support and monitored by the organization for implementation. |
Preferred vendors and business partners providing support and services for items provided by Encode. |
Escalation Procedures:
At any point, if you feel that the issue is not being resolved, please do reach out on any of the above contact method, where a member of the support team will be happy to help get this resolved for you.
